The rule of a personal assistant
A common complaint among executives today is the excessive pressure on their business. They work long hours, others remain in office until late at night, many work at home at night and on weekends, and most senior managers to take a short break and insufficient. Almost all the time is spent with managers of other people, and more and more time is spent with people outside the company, such as representatives of industry associations and individuals active in the localcommunity. The result is that these leaders be they executives, military officers, city managers or administrators of the universities do not have enough time to have sufficient contact with colleagues and subordinates and rest and recreation and, most important of all, who do not have time for reflection, to develop long-term plans, and to think of new ideas. There seems to be a kind of Gresham's law regarding time management, it is routine work hardboth the government likes to do things and what is actually paid for and expected of them.
When the work of a director begins to exceed its capacity, you might consider hiring an assistant. The support area of responsibility is essentially the same as that of his boss. Join the responsibility of the head, but more often they were not delegates. So, nobody has any responsibility for the assistant. Assist the assistant chief acts as an extension ofher personality chief. The server status is generally lower than that of the other managers to report to his boss. An exception, of course, occurs when a line key or a personnel manager is also a wizard. To my knowledge, this duality of roles are rare because of obvious difficulties that present themselves on loyalty, conflicts of access to the boss, and others of interest and responsibility.
It is not always easy to discern if the position is created to meet a specific need orif the position is created, then you will find a use for him. The situation may be temporary, can be created from scratch, or it may be reinstated after being vacant for long periods. The wizard is also used to post as a sinecure – an office with flexible wages and status, but little or no fixed duties. Whatever the reason, the role was created or the use to which the role was often impossible to determine.
It does not seem to be both general andspecific reasons that lead to the creation of a position of assistant. In a global perspective, the reduction of operating expenses, the administrative convenience and flexibility of a job without a work permit are guided all the reasons to justify the creation of a position of assistant.
The assistant of a position of general staff. An officer of the General Staff can be described as follows:
The Journal of General Staff has no authority over him. It 's just an extension of its leaderpersonality, and his authority as a representative of the head. Its liability is limited to the tasks assigned to him directly as an extension of the instructions given to him by his superior. He can not give orders to anyone, unless authorized to do so. It is generally not required to provide information or advice if required. The main function of the general officer is to relieve the top of a heavy workload and magazine office. You can take specialsubpoenas to gather information or to clarify the hot spots. The use of staff personnel is an attempt to enforce the command structure of the traditional benefits of specialization and expertise. staff of the General Staff, in addition to providing expertise and competence, may relieve some administrative burden. However, the Staff Officer General practice seems to have led a working title. An agent may need someone to help him closely, but with a high degree offlexibility and a task in the title of the work, this role can be filled by an assistant.
In addition to staff, there were more staff. What is classified as a personal assistant or general staff, the creation of the position seems to stem from a need perceived by an agent.
As executive positions have changed from the pressures inside and outside the company, the role of assistant is used for official and unofficial. As the unofficialjack-of-all-roles, gives flexibility to management positions and actions that the formal theory of planning and usually can not.
Besides the fact that many managers are overworked, another fundamental reason for creating the role of assistant has to do with the complexity of key management job in the field of information processing, communications, and decision – making . In attempts have been made to construct a theory of business management, wasacknowledged that the manager as decision maker is the key element in this theory, and the model is based on certain parameters that define the decision – the decision-making and the different inputs. The parameters are the internal and external environment of the company, and the main variable is the communication system through which information flows to and within the organization. One of the hypotheses on the communication system is normally not organized,distorted, and full of noise, and the acquisition and dissemination of information relevant to the company and within the company are issues to be resolved internally.
The opening of a flow of information and a key manager can be an important aspect of a magician, and this function is enhanced by attending an exceptional mobility. A final reason that the creation of the post of assistant general was quoted by participants at an American administrationAssociation Seminar: You can not compensate for weakness on the part of the pattern. The weakness can be arranged (coordination difficulties due to the size, complexity, and so on) or can be functional (lack of time or expertise on the part of executive power). Although the time factor may be related to the complexity of the tasks and burdens of internal management, it could also be related to the pursuit of external public relations activities, or an assistant to his boss can relievesome of these tasks.